About this video
Nine companies building one Tampa tower drop their paper into one shared inbox, named however they like; Ellie's Librarian files every document where the rules say and holds what it will not guess at.
Full description
Sandiford Riverwalk is a 1.1 million square foot mixed-use development in Tampa with a US$1.2 billion Ironbrook construction loan behind it. Every month nine companies send the owner and the lender a piece of paper: the general contractor's pay applications, lien waivers and site scans, the architect's instructions, counsel's executed amendments, the supplier's invoices, the insurer's renewal certificate, the property manager's budget, the leasing agent's report. Recorded live: three drops land in one shared inbox and Ellie's Librarian runs three times, filing each document under a name that says what it is, archiving the drafts the executed versions supersede, catching a duplicate, holding an earlier negotiation draft and a budget with salaries in it for a human, and republishing the Document Register after every run. Then the lender's asset manager asks the filed room what is still outstanding for Draw 18: a US$2.18 million holdback traced to a transposed purchase order number and missing off-site insurance, a lien waiver a month short, and a builder's risk renewal that dropped the lender as loss payee and doubled the windstorm deductible.
Key points
- One inbox for every party; a Librarian that files by content, not by filename
- Supersession, duplicates and drafts handled by rule, never two live versions side by side
- Sensitivity overrides classification: a budget with salaries goes to a human, not to Finance
- A Register republished every run, every row linking to its source file
- Then the lender's question: what is outstanding for Draw 18, in dollars, cited to the clause
Video details
- Roles
- Owner, Lender
- Processes
- Asset Management
- Geographies
- US
- Markets
- United States
- Tags
- riverwalk-dataroom-inbox, data-room, development